Room Bookings Book meeting or group study rooms Group Study Rooms Guidelines For groups of at least 2 people 4 people max unless otherwise specified on room signage One booking per day, per library card number Maximum 2 consecutive hours per day, per library card number Room must be in use by the full group within 15 minutes of the start of the booking or your booking may be forfeited to another group How to Book a Group Study Room You need a library card to book a room. Click on the "Book a group study room" button below and follow the prompts. Bookings can be made for today or tomorrow, as long as the start time falls within 24 hours of the current time. Cancellations Must be made before the start time of the booking Contact roombooking@coqlibrary.ca or 604-554-7323 Binocular Kits Book a Group Study Room , opens a new window Meeting Rooms Business, Commercial, or Private Group Rentals Businesses, commercial groups and private groups may rent meeting space for next day and up to one month ahead. How to make a reservation Click on 'Book a meeting room' below. Choose Commercial Rate for Booking Type. Choose the date, branch and room. Choose a time slot (hint: drag grey slider left and right) Login with your library card and PIN. Fill out the form, review your booking, enter payment info and reserve. Reserve a room in-person (credit card, debit and cash accepted) or by-phone 604-554-7323. Book a meeting room Non-Profits and Community Groups Non-profits and community groups may rent meeting space for next day and up to one month ahead. How to make a reservation Click on 'Book a Meeting Room' below. Choose Non-Profit Rate as the Booking Type. Choose a date, branch and room. Choose a time slot (hint: drag grey slider left and right) Login with your library card and PIN. Fill out the form, review your booking, enter payment info and reserve. Reserve a room in-person (credit card, debit and cash accepted) or by-phone 604-554-7323. Book a meeting room Qualify for a Free Room Rental Non-profits and community groups may qualify for one free meeting room rental per month. To qualify: Your group must apply for 'Registered Group' status Your meeting must be free for participants (no fees collected), open to the public and booked at least three days before rental date The meeting space must be used for educational, cultural or civic purposes How to apply for Registered Group status Fill out the application form below. *Allow 1-3 business days for processing. Once your application has been processed, we will email you your Registered Group booking credentials. How to request a free room rental *Your group must have applied and been approved for Registered Group status. Click on 'Book a fee-waived meeting room' below. Choose Fee Waiver as the Booking Type. Choose a date, branch and room. Choose a time slot (hint: drag grey slider left and right). Enter your Registered Group credentials in the library card number and PIN fields. Fill out the form, review your booking and reserve. Allow 1-3 business days for approval. Book a fee-waived meeting room Meeting Room Details Meeting Room Policies , opens a new window FAQs What is the cancellation policy? Do you offer tech help? Do you offer room setup and take down? View more about Room Bookings Questions? Email: roombooking@coqlibrary.ca Register as a Non-Profit Group, Request Room Setup, or Request a Tech Setup Lesson "*" indicates required fields I'd like to...*Select one option. Register as a non-profit or community group Book room setup & takedown service Request a tech setup lesson and learn how to use the equipment in the room Organization or Group Name*Enter the official name of your organization or group.Chapter or Department NameIf your group represents a chapter, division, branch or subgroup within an organization, enter the name here.Name* First Last Your role within the organization or group*Additional members authorized on accountIndividuals that will have access to make room reservations on behalf of the organization or group.Email* PhoneAddress*If your group is not based out of a physical location, please enter contact person's address. Street Address City Province AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Postal Code Organization or Group's Website or Online Profile Describe your organization or group and its activities*What does your organization or group do?To qualify for a fee waiver, your meeting must be used for educational, cultural, or civic purposes.*Describe how your organization or group will do this.Which meeting room do you need setup and takedown service for?*City Centre - Room 127City Centre - Room 136City Centre - Room 137City Centre - Combined Rooms 136 & 137Poirier - Nancy Bennett RoomPoirier - Room 8What is the date of your meeting room reservation?*MonthMonth123456789101112DayDay12345678910111213141516171819202122232425262728293031YearYear2045204420432042204120402039203820372036203520342033203220312030202920282027202620252024202320222021202020192018201720162015201420132012201120102009200820072006200520042003200220012000199919981997199619951994199319921991199019891988198719861985198419831982198119801979197819771976197519741973197219711970196919681967196619651964196319621961196019591958195719561955195419531952195119501949194819471946194519441943194219411940193919381937193619351934193319321931193019291928192719261925192419231922192119201919191819171916191519141913191219111910190919081907190619051904190319021901190018991898189718961895189418931892189118901889188818871886Which meeting room do you need a tech setup lesson for?*City Centre - Board RoomCity Centre - Room 127City Centre - Room 136City Centre - Room 137City Centre - Combined Rooms 136 & 137Poirier - Board RoomPoirier - Nancy Bennett RoomPoirier - Room 8Availability options - dates & times*Please provide 2-3 availability options for your lesson.What time does your meeting room rental start?*What time does your meeting room rental end?*How many tables do you need set up?*How many chairs do you need set up?*Setup Style*How would you like the room set up? Lecture Style Classroom Style Horseshoe Style Other CommentsI understand that this form is for non-profit or community groups that...*Host meetings which are free for participants and that no fees are collected. Meetings must be open to the public and rooms must be booked at least 3 days before the rental date. Rental fees are not waived or reduced for commercial businesses, classes and private events where the public is not permitted to attend, or meetings, fundraising events, classes, programs and events where donations or a fee are required for entry or participation. Continue with registration request. I understand that setup and takedown service...*Costs $50.00 and upon approval, payment must be made before the start of the meeting room reservation. The number of seats requested for setup must fall within the room's maximum capacity. Requests are processed within 1-3 business days. Continue with setup and takedown service request. I understand that tech setup lessons...*Are free, but appointments are subject to room and staff availability. Staff are unable to provide live tech support during the room rental period. Library projectors are compatible with HDMI connection. Select rooms also have VGA connection. Cables are available for loan at the Help Desk. Tablet and Mac adaptors are not provided. Continue with tech setup lesson request. EmailThis field is for validation purposes and should be left unchanged.
